Retrieve documents

• Type: Story
• Status: Closed
• Priority: Minor
• Resolution: Completed
• Affects Version/s: None
• Fix Version/s: Master
• Component/s: Content Dashboard
• Labels:
  • d_21_04
  • d_21_05
  • d_21_06
  • fc_21_07
  • pt-app-security-review
• Epic/Theme:
  • Content_Performance_Analytics
• Epic Link: tango-documents-media-content-dashboard
• Sprint: TANGO | #52 DIS | Jan12-Jan22, TANGO | #57 DIS | Mar22-Apr05, TANGO | #58 DIS | Apr05-Apr16, TANGO | #59 DIS | Apr16-Apr30, TANGO | #60 DIS | Apr30-May14, TANGO | #62 DEV | Jun04-Jun25, TANGO | #63 DEV | Jun25-Jul16, TANGO | #64 DEV | Jul16-Aug06
• Git Pull Request: https://github.com/liferay-tango/liferay-portal/pull/1417

Motivation

As the content dashboard aims to be the one-stop-place for content managers, it is needed that documents and media are included so that they can also be listed and found.

Use cases

1. A content marketing team wants to audit all the contents they’ve generated for a campaign, including some type of collaterals available for downloading as whitepapers or ebooks.
2. A content marketing team wants to find and reuse all the videos that were created in a previous campaign.
3. A customer portal manager wants to find all contracts in PDF stores in several sites.
4. The HR area of a company needs to find and review all the internal communications they’ve shared in a given year.

Objectives

• The users to be able to find any document, video or video shortcut they need

• The users to be able to access and edit any document, video or video shortcut they have permissions on

• The users to be able to to audit document type contents through the content audit tool

Requirements 

1.All documents and media created in any of the sites or an Asset library in a given instance will be listed in the content dashboard.

2. All documents and media contents will show the metadata in the current columns: Title, Author (Owner), Type, Subtype, Site or Asset Library, Status, Category 1, Category 2, Modified Date
3. All documents and media contents will have available the same actions as the web content: View (Preview / DPT), Edit, Metrics (for those with an associated DPT), Info Panel
4. The title will lead to the preview if the user has no permissions to edit; to the edit mode if he has.
5. They will be counted as contents in the content audit tool as long as they have categories from at least one of the two audited vocabularies assigned.

Acceptance Criteria

 

Requirements	Acceptance Criteria	Test Strategy	Covered by frontend / backend test? (Yes/No)
All documents and media created in any of the sites or an Asset library in a given instance will be listed in the content dashboard.	Given a document created in site A in the instance, and another one created in the site B When the user goes to the content dashboard Then the user can see both listed	Critical	NO
	Given a document created in an Asset Library When the user goes to the content dashboard Then the user can see the document listed	Critical	NO
All documents and media contents will show the metadata in the current columns: Title, Author (Owner), Type, Subtype, Site or Asset Library, Status, Category 1, Category 2, Modified Date	Given the Content Dashboard When a document is listed in the assets list Then the following metadata are shown: Title, Author (Owner), Subtype, Site or Asset Library, Status, Category 1, Category 2, Modified Date	Medium	NO
All documents and media contents will have available the same actions as the web content: View (Preview / DPT), Edit, Metrics (for those with an associated DPT), Info Panel	Given a document with and associated Display Page Template When the user hovers on the row Then the user can see the view, the edit and the info icons and the metrics icon	Low	NO
	Given a document with and associated Display Page Template When the user with permissions clicks on the view button Then the user is lead to the view mode	High	NO
	Given a document with and associated Display Page Template When the user with permissions clicks on the edit button Then the user is lead to the edit mode	High	NO
	Given a document with and associated Display Page Template When the user with permissions clicks on the info panel button Then the user is lead to the info panel	High	NO
The title will lead to the preview if the user has no permissions to edit; to the edit mode if he has.	Given a user with NO permissions to edit documents When the user clicks on the title link in the content dashboard than the user cannot click on the title	High	NO
	Given a user with permissions to edit documents When the user clicks on the title link in the content dashboard then the user is led to the edit mode	High	NO
They will be counted as contents in the content audit tool as long as they have categories from at least one of the two audited vocabularies assigned.	Given a document with at least one category in one of the vocabularies featured in the graph then the document is counted as an asset in the graph	High	NO
	Given a document with no categories in any of the vocabularies featured in the graph then the document is NOT counted as an asset in the graph	High	NO