[Information Architecture] EE - Assign workflow to assets.

• Type: Story
• Status: Closed
• Priority: Minor
• Resolution: Completed
• Affects Version/s: None
• Fix Version/s: 7.1.X, Master
• Component/s: Workflow
• Labels:
  • fw_test_needed
  • ux_done
• Epic Link: Workflow UX revamping

User Story:

As a portal admin, I want to assign workflow to assets, so I can set the default workflow behavior for my portal’s resources.

Benefits:

• Allow users to specify the workflow behavior for portal resources;
• Provide a clear terminology for users to work within the Workflow component;

DOD:

1. Change the portlet label from "Workflow Configuration" to "Schemes" and consider it as a tab under the "Workflow" section on Control Panel;
2. Allow the user to assign workflows to assets by editing the table info;
3. Only allow published workflows to be assigned;
   • Not Published workflows shouldn't appear as an option to the user;
4. A workflow can be assigned to different asset types, but a specific asset can only be assigned to one workflow per time;
5. When unassigning a workflow from an asset type, the processes that are currently going on should finish their path;
6. A tooltip should appear for each asset type when the user hovers the table titles (see content bellow);

Tooltip Copy:

• Blogs Entry:
  • Workflow triggered on blog post submission.
• Calendar Event:
  • Workflow triggered on event submission.
• Comment:
  • Workflow triggered on comment submission.
• Knowledge Base Article:
  • Workflow triggered on article submission.
• Message Boards Entry:
  • Workflow triggered on message submission.
• Page Versioning:
  • Workflow triggered on page modification in the staging environment.
• User Account:
  • Workflow triggered on guest user account submission.
• Wiki Page:
  • Workflow triggered on wiki page submission.

Design Prototypes:

• Invision prototypes: https://liferay.invisionapp.com/share/DVDW4HB9C